GDPR (General Data Protection Regulation)
What is GDPR?
GDPR stands for General Data Protection Regulation, which is the heart of European legislation on digital confidentiality. It requires companies to safeguard the personal information and privacy of EU citizens for transactions carried out within the EU Member States. And non-compliance could end up costing businesses.
The European Parliament approved the GDPR in April 2016, replacing an outdated 1995 data protection directive. It includes provisions that require companies to safeguard the personal information and privacy of EU citizens carried out within EU member states. In addition, it regulates the exports of personal information outside the European Union.
The provision is uniform across all the 28 EU member states, which means the business only has one standard to comply with data privacy within the European Union. However, this will require most businesses to invest massively in order to meet and manage it.
Key benefits of GDPR Compliance:
- Improvement in customers’ confidence: It will show to customers that the organization is a good custodian of personal information.
- Greater security of the data: GDPR compliance provides a foundation for greater data privacy and security.
- Reduction of maintenance costs: GDPR compliance can help your organization to reduce its costs by encouraging you to remove any existing information inventory software and applications that are no longer relevant to your company.
- Improved alignment with technological change: As an extension of GDPR compliance, your organization will enhance the security and privacy of its network, devices, and applications. To check conformity with the requirements the organization can use the GDPR compliance Checklist.
- Better decision-making: Organizations no longer can make automated decisions based on an individual’s personal information.
- Enhancements to Data Management: It audits all the relevant information you have, which enables you to better organize and store personal information. GDPR compliance enhances the credibility and reliability of an organization
What is the purpose of the GDPR Certification?
The quick answer to this is the concern of public security and privacy. Europe has long had stricter rules about how companies use their citizens’ personal inputs. It replaces the European Data Protection Directive, which came into force in 1995. It was long before the Internet became the online business center, just as it is nowadays. Therefore, the directive security is outdated and does not address the many ways in which input is stored, collected, and transferred today.
What types of personal data does the GDPR safeguard?
GDPR certification applies to all industries, large and small, irrespective of nature and location. The types of personal data protected by GDPR Certification are:-
- Identifies details such as name, address, and identification numbers.
- Website data such as location, IP address, cookies, and RFID labels.
- Health and genetic evidence.
- Biometric information.
- Racial or ethnic information.
- Political opinions
- Sexual orientation
What businesses are affected by the GDPR?
Any business that processes personal input concerning EU citizens in EU states must comply with the General Data Protection Regulation, although if they don’t have their commercial presence within the EU. The specific requirements the companies must meet are:
- A presence in an EU Member State.
- No presence in the EU, but it handles European residents’ personal information.
- Over 250 staff members.
- Less than 250 employees, but its processing impacts the rights and liberties of input subjects, is not casual or includes certain types of sensitive personal inputs. That means practically every company. A PwC survey found that 92% of US companies consider the General Data Protection Regulation (GDPR) a top priority for protection.
What impact does the GDPR have on the contracts with third-party/customers?
The GDPR Certification imposes an equal responsibility for data controllers (an organization that owns the information) and data processors (an external organization that helps to manage the information). A non-compliant third-party processor means your organization is out of compliance. The new regulations also provide stringent rules in order to report non-compliance that all members of the chain must be able to comply with. Organizations must also notify customers of their GDPR entitlements.
This means all existing contracts (e.g., cloud service providers, SaaS service providers, or payroll vendors) and clients need to clarify responsibilities. The revised contract must also set out coherent processes for information management and protection and how breaches are reported.
Who within the organization will be in charge of GDPR compliance?
The General Data Protection Regulation defines several roles to ensure compliance: Data Protection Officer (DPO), Data Controller, and processors. The controller defines the way personal inputs are processed and the purposes for which they are processed. It is also the comptroller’s responsibility to ensure compliance by external contractors.
The information processors may be internal groups for maintaining and processing personal input records or any outsourcing firm that carries out these activities. It holds processors responsible for violations or non-conformities. As a result, it is possible that your company and your operating partner, such as a cloud service provider, will be responsible for penalties even if the fault lies entirely with the operating partner.
It requires the controller and the processor to appoint a DPO to supervise the data security strategy and compliance with the General Data Protection Regulation. Businesses should have a DPO if they operate or store large amounts of input on EU citizens, process or store specific personal input, monitor information subjects regularly, or be a public authority. Certain public entities, such as law enforcement organisations, may be exempted from the DPO requirement.
PDCA Cycle
- Plan – to think that what do we need to achieve in our organization
- Do – to execute a planned action which will help us achieve the required objective
- Check – monitor against the standards) (policies, objectives, requirements)
- Action – finally implementing what has been rechecked.
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Frequently Asked Questions about System and Organization Controls (SOC)
Answer: GDPR stands for General Data Protection Regulation, which is the heart of European legislation on digital confidentiality. It requires companies to safeguard the personal information and privacy of EU citizens for transactions carried out within the EU Member States.
Answer: The purpose of the GDPR is to provide a set of standardized data protection laws across all the member countries. This should make it easier for EU citizens to understand how their data is being used, and also raise any complaints, even if they are not in the country where it is located.
Answer: The General Data Protection Regulation (GDPR) is legislation that updates and unifies data privacy laws across the European Union (EU). GDPR was approved by the European Parliament on April 14, 2016, and went into effect on May 25, 2018. GDPR replaces the EU Data Protection Directive of 1995.
Answer: India is now well equipped to legislate the much-needed Personal Data Protection Act (PDPA), which would control the collection, processing, storage, usage, transfer, and protection of Indian citizens. This act is the need of the hour and is a much-needed development for global managers.